Keep Transactions Organised
Record and categorise transactions using your agreed chart of accounts and documented process.
Finance & accounting / Bookkeeper
Hire a Bookkeeper in the Philippines
Recruit a Philippine-based bookkeeper to help with transaction records, reconciliations, invoice administration and month-end preparation. Covela recruits, employs and supports the person; your finance lead directs and reviews their work.
Define the role
What can a bookkeeper help with?
A bookkeeper can maintain transaction records, prepare reconciliations and organise month-end information for review. These example duties should be adapted to your systems and approval arrangements.
Prepare Reconciliations
Match records, flag differences and prepare supporting information for your reviewer.
Support Payables and Receivables
Maintain invoice records, prepare payment information and follow up exceptions within agreed limits.
Prepare for Month-End
Bring schedules, supporting documents and open items together for the person responsible for sign-off.
Australian occupation context
Scope the Work Before Choosing Hours
In Jobs and Skills Australia’s experimental OSCA estimates from the 2021 Census, 66.3% of Australian bookkeepers worked part time. That historical pattern is a reason to assess your transaction volumes and deadlines carefully, rather than assume the job title determines the hours.
Source: Jobs and Skills Australia, Bookkeepers (OSCA 5421), ABS 2021 Census custom report. Part time means fewer than 35 hours in the main job in the Census week; people away from work are excluded from this share. COVID-19 restrictions affected the period. These are Australian figures, not current Philippine availability or a promise of part-time arrangements.
Look beyond the job title
How do we assess a bookkeeper?
We combine AI-assisted assessment with human review against your brief, using a recruitment process refined at Adaca over 11 years as of 2026. Specify the systems, experience and communication requirements that candidates need to demonstrate.
Systems
Specify your accounting software, document storage and reporting tools.
Experience
Discuss transaction volumes, business context and the level of bookkeeping experience needed.
Communication
Agree how queries, missing records and exceptions reach your finance lead.
A working rhythm
How will your bookkeeper work with you?
Agree the working hours, handovers and review points before the person starts.
Start of Week
Review open items and upcoming deadlines.
During the Week
Update records, reconcile and raise exceptions.
Review Point
Share supporting schedules with your finance lead.
Who reviews the work and approves payments?
Define access, payment authority and escalation before work begins. This example is bookkeeping support; professional advice and final sign-off stay with the appropriately qualified people in your business.
Before you begin
Bookkeeping Role Questions
Can I specify experience with Xero or MYOB?
Yes. Include your systems and required experience in the brief. Familiarity should be checked during recruitment; it is not assumed from the job title.
Will the bookkeeper approve payments or provide tax advice?
The example scope is bookkeeping support, not tax advice or an outsourced accounting service. Name the people responsible for payment approval, professional advice and final sign-off in your brief.
How much will the role cost?
Covela uses monthly subscription pricing. The quote depends on responsibilities, experience and working arrangements, with more competitive rates for longer commitments. Confirm inclusions and terms in your proposal.
Built around your business
Start Your Bookkeeper Brief
Start with the responsibilities and systems you need covered. We’ll work through the scope together.