Administration
Virtual Assistant Staffing
Coordinate agreed remote administration workflows. Maintain task lists, calendars and business records.
Build the role around your workload and systems. Covela recruits, employs and supports your Philippine-based team; your business directs the work.
Our Customers
What would the person handle?
Use these example responsibilities to define the scope, expected outputs and decisions your team needs to review.
Maintain task lists, calendars and business records
Provide progress updates and escalate missing information
Illustrative responsibilities for your brief, not an advertised vacancy or a fixed staffing package.
What experience and systems matter?
Ask for experience completing comparable work with the level of independence your team expects. Discuss the volume, complexity and quality checks for each responsibility.
- Office applications
- CRM
- task management
The systems above are examples. Name your actual tools, access requirements and training arrangements in the brief.
How can we assess the work?
Use a fictional request queue with missing information and competing deadlines. Review the proposed priorities, records and follow-up.
Example task for discussion
Coordinate agreed remote administration workflows.
Ask the candidate to explain the inputs they need, their approach, the checks they would make and the handover they would provide.
Your Team Leads
Your manager sets priorities, approves external commitments and defines access to confidential records.
- Which recurring requests need a dedicated owner?
- Which records and calendars will the person maintain?
- What requires approval before a reply or commitment?
ISO 27001-Certified Operations
Covela’s staffing service is covered by ISO 27001 certification. Agree the information each role needs, the access you authorise and the review and escalation requirements before onboarding.
Discuss your information requirementsCovela Supports
We coordinate recruitment and employment administration, with personnel across Australia and the Philippines. Leave, overtime requests and performance reviews come through our platform for your approval.
Questions About Your Virtual Assistant Role
Set expectations before recruitment so the person and their manager share a clear brief.
What should the Virtual Assistant brief include?
Start with the responsibilities you need covered, then specify the workload, working hours and review process. Relevant systems to discuss include Office applications, CRM, task management. These are examples to scope with you, not a requirement to use every tool.
How will you check relevant experience?
We assess candidates against your brief using AI assistance alongside human review. Use a representative example of this task in the discussion: coordinate agreed remote administration workflows. Ask how the person would check their work and handle missing information.
Who manages the person’s daily work?
Your business sets priorities and reviews the work. Your manager sets priorities, approves external commitments and defines access to confidential records. Covela handles recruitment, employment, payroll and HR.
How long does recruitment take?
We assess your brief and provide candidate profiles within 48 hours. Hiring generally takes around two weeks, assuming two to three interview rounds and candidate refinement. The person may start immediately or up to four weeks later, depending on their notice period.
Brief Your Virtual Assistant Role
Tell us what needs doing, which systems you use and who will review the work.